If you ever opened a candidate profile in your ATS and saw an old email, outdated work experience, or just empty fields — you are not alone. Over time, even the best database becomes an archive where it’s hard to tell active candidates from those who left the job market long ago.
The Wandify and CleverStaff integration creates a powerful solution that automatically updates information, finds current contact information, discovers candidates for your job opening, and creates search queries based on your criteria. This is a real tool that helps you as a recruiter work faster, more accurately, and with less stress.
In this article, we will look at four key features of the integration, how it works in practice, and how to connect it in just a few minutes.
Use Cases
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Candidate Profile Updates
Most recruiters spend up to 30% of their work time manually updating information. This includes searching for LinkedIn profiles, checking current jobs, and collecting current skills. Sometimes this takes more time than the hiring process itself.
With the Wandify integration, you can update single profiles or a whole pipeline of candidates—with just one click. The system will automatically get new data: job title, experience, location, and skills. All you need is an email or LinkedIn profile.
No more repeated searches or manual updates. This not only saves time—it reduces mistakes, lets you work with correct information, and builds trust with candidates and hiring managers, because it really shortens your time to hire.
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Finding and Updating Contact Information
One of the biggest challenges for recruiters is keeping contact information up-to-date. Another important thing for recruiters is keeping candidate contact information up-to-date. Changed phone numbers, email addresses, or no contact information at all make connecting with possible candidates take longer. You might lose a good candidate just because you don’t have the right information.
The integration makes finding contacts automatic. This makes communication with candidates 40% faster, makes “cold” outreach work better, and helps you stay in touch with possible specialists without extra work to find their current contacts.
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Smart Candidate Recommendations for Jobs
Finding the right candidates for jobs often needs careful review of profiles and comparing them to job requirements. Recruiters spend a lot of time looking at many profiles to find the best specialists. They often miss good candidates who don’t seem obvious at first because of human limits and manual selection.
Imagine: you create a job in CleverStaff — and soon you see recommended candidates from Wandify. No extra work needed. The system analyzes requirements, compares with profiles, and makes a list of the most relevant candidates. These candidates appear at the top of your list — just open, look, and if someone is right — take action. Sometimes this helps you fill a job without any extra searching.
Recommendations are not just made by matching keywords — the system looks at job title, experience level, industry, skills, and even related abilities.
*It’s important to fill out the job details as completely as possible
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Intelligent Search on Wandify with CleverStaff Parameters
Recruiters often spend hours setting up search settings in different services: they create complex Boolean searches, choose the right keywords, and use many filters for each job opening.Now you don’t need to manually enter information or figure out which keywords will work best — the system does this automatically. It takes you to the Wandify platform where all search fields are already filled in based on your job description and candidate requirements.
How to connect the integration?
Connecting the integration between CleverStaff and Wandify is a simple process that takes only a few minutes and requires no technical knowledge. Below we will look at how to do this.
- Log in to your CleverStaff account
- Go to the “Recruiting HR Integrations” menu
- Find the Wandify section and switch the toggle to “On”
- If you already have a Wandify account, the system will automatically connect your account
- If you don’t have a Wandify account yet, a registration form will appear where you only need to enter your password – all other data (name, email) will be automatically pulled from your CleverStaff profile.
* Using this connection, you can allow your colleagues or other users to update candidate profiles and contact information through the integration.
What’s next?
After connecting the integration, you immediately get access to all its features:
- Updating candidate profiles with one click
- Finding up-to-date contacts
- Automatic candidate recommendations for your jobs
- Smart search with automatic query creation
Let’s look at how this works in detail.
Updating candidate contacts & profiles
The system allows you to update individual profiles or an entire pipeline of candidates. You can choose which data to update:
- Contact information (email, phone numbers)
- Professional data (position, experience, location, skills, etc.)
Important: For successful updating, the candidate profile must have at least one of two things – a LinkedIn profile or an email address. This allows the system to accurately identify the candidate and update their specific data.
Automatic Candidate Recommendations for Your Vacancies
When you create a vacancy in the CleverStaff system, the service analyzes the requirements and description of your vacancy, and then finds up to 5 most relevant candidates from Wandify.
These selected candidates automatically appear in your CleverStaff account as recommended and will show at the top of your candidate list. You just need to look at them and decide who to contact first.
This way, you get ready candidates for each job without extra searching and without spending time on sourcing.
Smart search with automatic query creation
If 5 automatic recommendations aren’t enough, the integration offers expanded search. Simply click the “Search on Wandify” button, and the system will redirect you to a full search in the Wandify database.
Wandify will automatically analyze all your job parameters: job description, required skills, work experience, and other requirements. Based on this analysis, the system will create an optimal search query that immediately shows you relevant candidates.
This way, you get access to an expanded pool of candidates while saving time on creating complex search queries.
With the integration, you can quickly add candidates from Wandify to your CleverStaff database through simple profile export. This makes it easy to fill your candidate database with up-to-date profiles without extra steps.
When you click “Export to CleverStaff,” you see an export settings button for CleverStaff and can choose specific details you want to include: First and Last Name, Headline, Location, Contacts, Education, Current Workplace, Company, Description, Open to Work status, Skills, Languages, and Work Experience.
Next, choose the type of profiles you want to update in CleverStaff. You can select:
- To update profiles if they already exist in CleverStaff, existing profiles in your ATS will be updated with current information
- To update if more than one candidate exists in CleverStaff, the system will find and update all duplicate profiles in the database
- To update only the candidates I’m responsible for, only profiles you are personally responsible for will be updated
All profile data, including professional information and contacts, is stored in your CleverStaff system for further work with candidates. You can use this data for mass emails, creating reports, and tracking the hiring process.
Time to Work in a New Way
The CleverStaff and Wandify integration is a powerful solution that completely changes how recruiting works. It turns a hard, manual process into an effective, automatic system that helps recruiters at all levels:
- From freelancers working alone to big product teams
- From mass hiring to deep searching for special experts
- And not just in IT — we already see results in retail, marketing, and sales recruiting
This integration helps solve key problems for modern recruiters:
- Save time: automatic routine tasks save up to 70% of time on office work
- Current data: always work with the newest information about candidates
- Quick access to contacts: communicate with candidates 40% faster
- Smart recommendations: cut hiring time by up to 50%
- Smart search: save up to 80% of time making search queries
This is not just another part of your CRM — it’s a way to get control of your data, stop losing candidates because of old contacts, and free up time for what really matters: good communication and smart hiring.